Time-Gap Analysis
Identify gaps in time records and suggest potentially missed entries, recovering 10-20% of billable time.
Recovers 10-20% of billable time
Identifies patterns; requires human verification
Practice Management & Billing
The Problem
- ✗Consistent underbilling
- ✗Forgotten activities
- ✗Gaps in time records
- ✗Revenue leakage
- ✗Difficulty reconstructing work
How Claude Helps
Analyzes time entry patterns, identifies gaps and anomalies, suggests missing activities, estimates unbilled time, and prompts for completion.
Step-by-Step Workflow
Export time entries
Export time entries for the review period
Run gap analysis
Run gap analysis on time entry data
Review identified gaps
Review identified gaps and potential missed entries
Recall missing activities
Recall missing activities for confirmed gaps
Enter recovered time
Enter recovered time entries
Track recovery rates
Track recovery rates over time
Example Prompt
Analyze these time entries for gaps and potentially missed billable time: ENTRIES FOR WEEK OF [DATE]: [List of time entries with dates, matters, hours, narratives] ANALYSIS REQUESTED: 1. GAP IDENTIFICATION - Days with low or no entries - Matters with activity but no time - Activities that typically accompany recorded activities 2. PATTERN ANALYSIS - Compare to typical weekly pattern - Identify missing recurring activities - Note activities started but not completed 3. POTENTIAL MISSED ENTRIES Based on recorded activities, these entries might be missing: - Emails related to recorded research - Calls before/after recorded meetings - Document review before recorded analysis - Administrative time for matter management 4. RECOVERY SUGGESTIONS For each potential gap: - Likely activity - Estimated duration - Suggested narrative - Matter assignment 5. SUMMARY - Total recorded hours - Estimated gap hours - Recovery opportunity - Utilization rate analysis
Frequently Asked Questions
How accurate are gap suggestions?
Claude identifies patterns; you verify actual activities. Some gaps are legitimate (PTO, non-billable work).
Can Claude access my calendar for better analysis?
Provide calendar exports for correlation. Claude can match meetings to time entries.
What about internal/non-billable time?
Track non-billable time to distinguish from gaps. Claude can analyze both billable and non-billable patterns.