Legal Hold Automation
Assist with legal hold notice drafting and management workflows, reducing hold administration by 50-70%.
50-70% reduction in hold administration
Consistent, comprehensive hold notices
eDiscovery & Document Review
The Problem
- ✗Identifying preservation custodians
- ✗Drafting and sending hold notices
- ✗Tracking acknowledgments
- ✗Periodic hold reminders
- ✗Releasing holds appropriately
How Claude Helps
Drafts preservation notices, identifies custodian scope, creates acknowledgment tracking, generates reminder communications, and documents hold management.
Step-by-Step Workflow
Assess preservation obligation
Assess preservation obligation based on anticipated litigation
Identify custodian scope
Identify custodian scope for relevant documents
Draft hold notice
Draft hold notice with preservation instructions
Send and track acknowledgments
Send hold notices and track acknowledgments
Periodic reminders
Generate periodic reminder communications
Release when appropriate
Release holds when litigation concludes
Example Prompt
Draft a litigation hold notice for the following matter: MATTER: - Case: Smith v. Acme Corp (anticipated) - Subject: Product liability claim - Relevant period: 2022-present CUSTODIANS: - Product engineering team (5 employees) - Quality assurance (3 employees) - Customer service (2 employees) - Legal (1 employee) PRESERVATION SCOPE: - Product design documents - Testing and quality records - Customer complaints related to product - Communications about product issues - Electronic and paper records NOTICE SHOULD INCLUDE: 1. Explanation of preservation obligation 2. Specific categories of documents 3. Instructions for preservation 4. Prohibition on deletion 5. Contact for questions 6. Acknowledgment requirement ADDITIONAL MATERIALS: - Acknowledgment form - FAQ for custodians - Follow-up reminder template (for non-responders) - Quarterly reminder template Output as complete legal hold package.
Frequently Asked Questions
Can Claude track hold acknowledgments?
Claude can create tracking templates. Actual tracking requires integration with email or hold management systems.
How do I determine custodian scope?
Consider who has relevant documents, who was involved in relevant events, and who has decision-making authority.
When can holds be released?
Consult litigation counsel. Generally after litigation concludes or statute of limitations expires.